Dox and Box

  Data entry is an integral and invaluable process of document processing. Traditional means of data entry and document processing involves manual reading and keying of all documents like invoices, orders, or any other documents by the staff members.  Earlier, when the paperwork was less, manual entries made sense because it was an achievable goal. However, with the pile-up of paperwork and upcoming data-driven companies, manual processing of data is no longer a practical solution. Even though manual data entry is not the best technique, it is still a fundamental part of many businesses and organizations despite the flaws attached to it.  Some of the major pitfalls of manual data entry are - 1.  Predisposed to human error - No matter how great of an employee you are, you are always prone to make mistakes. This happens, even more, when they are bored or stressed, which can be a direct manifestation of the repetitive work of data entry.  One tiny mistake made by t...

  As most organizations and corporations make the transition from paper to digital life, the significance of data is increasing speedily. For the same data to be useful it has to be converted into a suitable form for analysis and the first step towards it is Automated Data Extraction.  What is data extraction? It is the process of retrieving data from various sources for storage, transformation, and analysis. The sources from where the data is collected can be structured or unstructured, however, data extraction helps transform all of it into the structured form.  Data in structured form provides a lot of meaningful insights into any company or organization. Data extraction also helps to store data in a centralized form for further analysis and record keeping.  This process sets up the pipeline for success as it is the most time-consuming process, especially when carried out manually. Therefore, these days the use of data extraction automation software is made to hel...

  Document retention is an important part of owning, growing, and working a business. Businesses generate and require enormous amounts of data and thus maintaining them becomes even more essential. This can be a cumbersome process and a nearly impossible task, especially when maintaining physical records of these many documents.  Keeping records unprotected can lead to exposing confidential information to the wrong people and also puts the vital documents at risk of damage due to any natural calamity. For such cases, offsite records storage is a perfect choice.  What is offsite data storage?  Offsite data storage   refers to a facility located away from the organization's quarters and offices and is set up for the sole purpose of creating data redundancy and recovery.  Large companies are well resourced to have a dedicated site for this purpose and have full control over their data security. However, third-party agencies are the solution to manage and secur...

  Data extraction has become a vital process for all industries worldwide as it contributes to their productivity and growth. It involves the conversion of unstructured or semi-structured data into structured data because structured data can yield meaningful insights into the business.  Even though digitization is taking over, there is still a discrepancy amongst people in choosing technology over physical and manual methods. A lot of legacy and valuable information still exists on paper and if digitized it will have tremendous value. However, manual processing and extraction being tiresome and slow processes are best avoided.  We have all entered the digital era, the era of automated information and automated data extraction. With the advent of   OCR , AI, ML, and RPA, the large workforce hired to do these operational tasks can now focus on more productive and core tasks. These technologies can significantly change the way enterprises and corporations work and strea...

  Every sale and transaction that a business deals with daily can transform the business’s future. This makes the development of a procurement strategy a must to have better business and purchasing processes.  What is procurement?  Procurement is the obtaining of the best products and services at the best possible price in a series of steps that are important for any organization or business. Traditional procurement is identified by manual events like calling the vendors and buyers, approvals, writing RFX’s, negotiations, etc. that include repetitive and small tasks. However, these processes are not very efficient or accurate and thus require many follow-ups.   Challenges in procurement and their solutions- With an understanding of the best features, policies, and benefits while abiding by social and corporate responsibilities, one needs to understand the prevalent challenges in procurement.  Procurement processes are riddled with challenges and difficultie...